[Coach Journal](/en)

Guides

# Coaching business guides

Practical systems for the admin side of coaching: payments, attendance, session packages, renewals, and client records. Each guide works on paper or in a spreadsheet — and shows where Coach Journal takes the busywork over.

[How to track coaching client payments](/en/guides/how-to-track-coaching-client-payments)

A simple system for tracking coaching client payments: what to record, when to log it, and when a spreadsheet stops being enough. Read the guide →

[How to keep track of student attendance](/en/guides/how-to-track-student-attendance)

A working system for tracking student attendance in classes and private lessons: statuses to use, when to mark, and how to link attendance to packages. Read the guide →

[Coaching session log: template or app?](/en/guides/coaching-session-log)

What a coaching session log needs, the exact fields for a template, and when to move the log from a spreadsheet into an app. Read the guide →

[How to manage class subscription renewals](/en/guides/how-to-manage-subscription-renewals)

A renewal system for coaches and instructors: track every membership's dates, catch expiring plans early, and stop silent churn. Read the guide →

[How to schedule recurring lessons](/en/guides/how-to-schedule-recurring-lessons)

How to run a recurring lesson schedule that survives reschedules: fixed slots, one calendar, a clear make-up policy, and a weekly review. Read the guide →

[Spreadsheet vs app for personal training clients](/en/guides/personal-training-spreadsheet-vs-app)

An honest comparison of spreadsheets vs apps for managing personal training clients, and a 5-step test to decide which fits your roster. Read the guide →

[How to get coaching clients to pay on time](/en/guides/how-to-get-clients-to-pay-on-time)

Practical steps to get coaching clients paying on time: prepaid packages, renewal-time reminders, and records that make the conversation easy. Read the guide →

[How to keep track of tutoring payments](/en/guides/how-to-track-tutoring-payments)

A tutoring payment system that handles parents, packages, and make-up lessons: what to record per student and how to reconcile monthly. Read the guide →

[How to track session packages and class passes](/en/guides/how-to-track-session-packages)

How to track session packages and class passes accurately: define terms, deduct on attendance, alert at 2-3 remaining, and handle expiry. Read the guide →

[How to organize coaching clients without a CRM](/en/guides/how-to-organize-coaching-clients)

Organize coaching clients without heavyweight CRM software: one list, four fields, clear statuses, and a ten-minute weekly review. Read the guide →

## Coach Journal by profession

[Sports Coaches](/en/for/sports-coaches)[Fitness Trainers](/en/for/fitness-trainers)[Yoga Coaches](/en/for/yoga-coaches)[Martial Arts Instructors](/en/for/martial-arts-instructors)[Music Teachers](/en/for/music-teachers)[Language Tutors](/en/for/language-tutors)

## Skip the spreadsheet upkeep

Coach Journal tracks clients, sessions, renewals, and payments from your phone. Free to start on iPhone and iPad.

[Download on the App Store](https://apps.apple.com/us/app/coachjournal-session-tracker/id6449302292)